Unverified trade hours
Invoices bill 6 hours; nobody knows if the tech was on site for 3. On a $60k annual trade budget, a 5–10% gap is $3,000–$6,000 gone.
Built in British Columbia for BC stratas
Your strata is leaking money in places no spreadsheet can see.
AryaPM is the operations platform for BC strata corporations: trust-compliant payments routed straight to your strata's bank account, accountable maintenance crews, contractor scorecards built from digital check-ins, and honest capital planning — for $2 per door per month.
Running live on 475 doors in the Okanagan · Secure card payments · Data resident in Canada
portal.aryapm.ca — Vendor Scorecards
Contractor performance · last 90 days
From digital site check-ins — not from invoices
Custom Air Mechanical
HVAC
96%
On-time arrival
41.5h
Verified on site
3
Active WOs
PacWest Plumbing
Plumbing
88%
On-time arrival
26.0h
Verified on site
2
Active WOs
Summit Electric
Electrical
71%
On-time arrival
12.5h
Verified on site
1
Active WOs
Checked in now · Custom Air — Rooftop unit RTU-04● On site 2h 12m
Where the money goes
Five leaks every strata has. Four of them are invisible.
Trust-accounting exposure
Move fees and amenity payments that touch the wrong account create liabilities under the Real Estate Services Act — the kind auditors find later.
Maintenance cherry-picking
Open ticket queues let easy jobs jump the line while the leak on the fourth floor waits. Reopened jobs bill twice.
Fictional capital plans
Depreciation formulas and guessed replacement costs produce reserve studies councils can't defend at an AGM.
Wrong-email incidents
Automated notices fired at stale directories send sensitive letters to previous owners. One privacy complaint costs more than a year of software.
The switch
The old way, and the AryaPM way.
The way it works today
On AryaPM
Amenity and move fees collected into a pooled account, remitted monthly by manual EFT
Direct charges route every payment straight into the strata corporation's own bank account — zero commingling, zero remittance runs
Open ticket queue; techs pick the jobs they like
Named "Daily" boards per technician; multi-tech "Join this job"; reopened work amber-flagged with a Recall Rate per tech
Vendor invoices taken on faith
Digital site check-in/out per visit; scorecards show on-time arrival %, verified hours on site, and open work orders per vendor
Reserve line items from formulas and folklore
Per-asset register with contractor-verified 1–5 condition ratings; a cost field stays empty until a real quote lands
Blast emails from templates to a stale list
Every letter previewed exactly as it will send, with PDFs attached; directory reconciled against move records; legacy addresses locked from automated sends
Run your numbers
What does $2 a door actually buy back?
Drag the sliders to your building. The assumptions are conservative and printed below the result — we'll run your real numbers in the ops audit.
$300
AryaPM / month
$1,051
Recovered / month
$751
Net gain / month
3.5×
Return per $1
Annualized net recovery: $9,018. Assumptions: 5% of trade spend recovered through verified on-site hours (the industry gap runs 5–10%), 2% recovered as avoided rework via recall tracking, and 60% of stated admin time eliminated. Cost shown is the Community tier ($2.00/door/month, $150/month building minimum); Professional and Enterprise are quoted per portfolio. We'll run your real numbers in the ops audit.
The Platform
Five pillars. One login.
Direct-to-account routing
Money moves to the strata's account. Full stop.
Amenity fees, fob orders, and move fees are charged as direct charges to the strata corporation's own bank account. Platform fees are collected separately — resident money and SaaS money never sit in the same account, and nothing exists as an order until payment is confirmed.
- ✓No pooled float, no monthly remittance runs, no commingling exposure
- ✓Pay-first checkout: unpaid bookings can't occupy the calendar
- ✓Refunds issued against the original charge, paper trail attached
Financials — Resident Ledger
Ledger — live receivables98.2% collected
Move-in fee — SL 214Aug 8$200.00Paid
Guest suite — 2 nightsAug 6$150.00Paid
Strata fee — Unit 1802Aug 1$412.55Paid
Lounge booking holdAug 1$75.00Pending
Pay online
Card checkout + PDF receipts
Statements
Plain-English billing
Accountable crew operations
Every job has a name on it. Every reopen leaves a mark.
Work lands on a technician's Daily board — not in an open pool. Colleagues join big jobs on the record, photos attach from camera or files at any stage, and when finished work gets reopened, the recall is amber-flagged and counted.
- ✓Per-tech Daily boards; optional auto-assignment weighted by urgency and live workload
- ✓"Join this job" multi-tech crews with named, timestamped notes
- ✓Recall Rate surfaces substandard work before it becomes a pattern
Maintenance — Work Orders
Work order pipeline
14 openPM auto-gen on
WO-1044Chiller inspection — P2 mechanicalIn progress
WO-1043Corridor lighting — Level 18Assigned
WO-1042Guest suite turnover cleanCompleted
WO-1041Parkade gate sensorScheduled
WO-1040Booster pump PM — quarterlyAuto-generated
Preventative cadence: 4 jobs generated this morning→
Contractor KPI dashboard
Stop paying for hours nobody witnessed.
Trades check in and out digitally on every visit. The scorecard shows on-time arrival %, verified hours on site, and active work orders per vendor — so the invoice conversation starts from your data, not theirs.
- ✓Site log with check-in/check-out per visit, matched to scheduled appointments
- ✓Reliability panel: arrival punctuality and completion history per vendor
- ✓Certificate and insurance expiry tracking on the same card
portal.aryapm.ca — Vendor Scorecards
Contractor performance · last 90 days
From digital site check-ins — not from invoices
Custom Air Mechanical
HVAC
96%
On-time arrival
41.5h
Verified on site
3
Active WOs
PacWest Plumbing
Plumbing
88%
On-time arrival
26.0h
Verified on site
2
Active WOs
Summit Electric
Electrical
71%
On-time arrival
12.5h
Verified on site
1
Active WOs
Checked in now · Custom Air — Rooftop unit RTU-04● On site 2h 12m
Asset register & deficiencies
A reserve plan you can defend at the AGM.
Every building asset is mapped individually — right down to rooftop units and pumps — with condition ratings a contractor actually assigned on site. Deficiencies get tracked IDs and become work orders when approved. And a replacement cost is never invented: the field stays empty until a genuine quote lands.
- ✓Per-asset 1–5 condition ratings from verified contractor assessments
- ✓Deficiency lifecycle: logged → approved → auto work order → closed out
- ✓Capital projections built only from real costs; gaps reported as gaps
portal.aryapm.ca — Asset Register
Mechanical · condition-verified assets
Ratings assigned on site by the servicing contractor
Rooftop unit RTU-04 · Tower A
Replacement costAwaiting quote
Domestic booster pump P-01
Replacement cost$18,400
Make-up air unit MAU-02
Replacement cost$46,900
Corridor AHU · Level 3
Replacement costAwaiting quote
2 of 4 costs pending genuine contractor quotes — gaps reported as gaps, never invented.
Communications & data hygiene
No letter leaves without a human seeing exactly what sends.
Every notice renders as a full preview — the exact letter, the attached PDFs, the recipient list — before anyone clicks send. The directory reconciles against move records, and legacy-imported contacts are locked out of automated sends until verified.
- ✓WYSIWYG preview with editable recipients, subject, and note on every send desk
- ✓Fee-waiver toggles and rulebook PDFs attached automatically
- ✓Delivery and bounce tracking per recipient, with suppression lists
Communications — Broadcast
Water shut-off noticeMicro-targeted
Tower: SkyeFloors 14–22Owners + TenantsOff-site owners: mail
Scheduled maintenance — domestic water
212
Delivered
187
Opened
0
Bounced
Pricing
One number. No modules, no tiers, no per-seat math.
$2.00
per unit per month · $150/month building minimum
Billed to the strata corporation as an operating line item
A 150-unit community pays $300/month — less than one unverified trade invoice. Every module included, unlimited staff and resident accounts, hosting, email and campaigns — nothing metered. Onboarding with directory reconciliation is included for 2026 Founding Communities (one-time $3.00 per door after that); customization is quoted separately.
Founding Community rate
Okanagan communities that join in 2026 lock in $2.00/door for five years — the rate is guaranteed through 2031, whatever list pricing does.
Fifteen minutes. Your building's numbers.
Bring your last three months of trade invoices and your amenity fee process. We'll show you — on your numbers, not ours — where the leaks are and what $2 a door recovers.
No deck, no obligation. If we can't find the leak, we'll say so.